Financial Aid: Event Assistance Fund

Finances should never prevent students from fully experiencing Brown’s diverse and exciting campus life. To make sure that’s the case, you can now apply for funding using our new financial aid fund, called the Event Assistance Fund. The BDH article covering the launch of this fund can be found here: http://www.browndailyherald.com/2019/09/25/fund-provides-students-aid-event-food-costs/

What is the Event Assistance Fund?

The Event Assistance Fund is an Undergraduate Council of Students initiative made available by funding from the Undergraduate Finance Board to assist undergraduate students in participating in student events hosted by UCS-categorized student groups. All information is confidential with the exception of Brown University staff members that manage the fund. Funds will be distributed in the form of cash.

What does it cover?

The purpose of this fund is to support the following expenses:

  • Entry fees for events (such as lectures, social events, performances) hosted by UCS-categorized student groups. This fund is not to be used for conference registration fees, trainings, or travel. These requests should be directed towards UFB by Category 3 groups.

  • Food costs related to conferences that have been approved by UFB

This funding is not eligible for events with financial aid processes such as Gala, Spring Weekend, and Senior Week.

Who is eligible for financial aid?

Any current undergraduate student may apply for funding, regardless of your family’s expected contribution. If you feel that the cost of attending student group hosted events would prevent you from attending, feel free to apply!

Is there a cap per person?

Funding is divided into spring and fall allocations and is limited. $100 per student is the maximum of funding approved for one student throughout the semester, but it is not guaranteed. When each semester’s allocations are spent, new applications cannot be considered until the next funding cycle. Food for conferences will be capped at $10 per meal.

Okay sweet. How do I apply?

To apply for funding from the Event Assistance Fund, first navigate to the Brown U-Funds page. From there, choose “E-Gap Funds.” Then, scroll down until you find the “Event Assistance Fund” and follow the instructions listed to apply. Be sure to request funds 5 business days prior to the event (the fund cannot be used for retroactive funding requests - no reimbursements).

Anything else I should know?

I’m glad you asked - actually yes. IMPORTANT INFORMATION REGARDING MEAL GRANTS: Receipts are required for conference meal grants upon returning to campus or within one week of conference end date. Receipts should be emailed to eventassistancefund@brown.edu. Any unused cash must be returned to the Student Activities Office upon return to campus or within one week of conference end date. Failure to adhere to these instructions will restrict you from applying to this fund in the future.

Still have questions?

No worries! You can email eventassistancefund@brown.edu with any other questions you have!